How to Manage Your Organisation ID
What is an Organisation ID?
To participate in Erasmus+ and European Solidarity Corps projects, all organisations must register for an Organisation ID (OID). We hope this page will support you through the stages involved in registering yours. If you are still having trouble please do not hesitate to contact our Programmes Finance and Operations team.
- Your organisation must have an Organisation ID (OID) to apply for any EU grant programme, including Erasmus+ and the European Solidarity Corps.
- OIDs are used to ensure that European funding is only supplied to authentic organisations. Any organisation that will be entered as a partner in an application form must have an Organisation ID.
- OIDs are generated centrally by the European Commission, not by Léargas. The process has two stages, self-registration and submission of supporting documents. Both stages must be completed before the application deadline.
- Registration requirements vary depending on your organisation type, so please read this guide carefully!
Guides to Help You Set Up Your OID
Erasmus+ Adult Education, School Education, Youth and VET and European Solidarity Corps applicants should read:
- Erasmus+ and European Solidarity Corps Organisation ID from the European Commission
- Organisation ID Guide for Erasmus+ and European Solidarity Corps from Léargas (PDF)
- A Quick Guide to Erasmus+ and European Solidarity Corps Eligibility from Léargas (PDF)
- A Guide to OID Documentation from Léargas (PDF)
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First, read the Organisation ID Guide for Erasmus+ and European Solidarity Corps for full details.
Step 1: Start at the Registration page of the European Commission
2. Click on the Erasmus+ or European Solidarity Corps platform
Step 2: Check for an existing registration
Click the ‘Organisations’ tab and then ‘Search for an organisation’ to check if your organisation is already registered. (You can expand to an advanced search to enter your Organisation's existing PIC number if you already have it).
If your search returns a result, your organisation is already registered. Note the Organisation ID and use it in your application. There is no need to re-register.
Step 3: Sign up for your EU Login
If your organisation isn't already registered it is time to set up your EU Login.
Step 4: Log in with your EU Login
Once you have your EU Login, log in to the EAC Organisation Registration System with these EU Login details. You will see your user name in the right-hand corner of the screen. Click the ‘Organisations’ tab.
Step 5: Register your Organisation
Click 'Register My Organisation'. Be aware that the system does not have an auto-save functionality so do not close your browser until you have completed all sections of this page.
Step 6: Complete each section in order
On the left-hand side you'll see the required sections for successfully registering your organisation:
Organisation Contact Person
Sections are in red until they are completed. When all required fields (marked with an asterix) are completed they become green. When all sections are green you can complete your registration by clicking 'Register My Organisation'.
Step 7: Validate your Organisation ID
To validate your OID it is necessary to upload a Financial Identification Form and a Legal Entity Form. Depending on your organisation you will upload a Legal Entity Form for a Public Law Body, Private Company or Natural Person.
Log in to your Organisation ID and upload supporting documentation through the 'My Organisations' tab.
Click on the Organisation Legal Name
Click on the 'Documents' section
Add the relevant documents
Update your Organisation ID
Supporting Documents you'll need to upload
- Financial Identification Form
One of the following, depending on what is relevant to your organisation or situation:
- Legal Entity Form - Public Entity
- Legal Entity Form - Private Company
- Legal Entity Form - Natural Person
You must also upload the following, depending on your sector.
In order to demonstrate the validity of your school roll number, please scan in a recent, official DES document addressed to your school. This document must clearly indicate your school roll number. Any sensitive information in the body of the letter can be obscured.
Non School sectors:
Please upload an official document to confirm your legal status and establishment, e.g. company register, cert. of incorporation, memorandum, articles of constitution etc.
Tips & Advice from the Team
Tip #1: Filling out your Organisation's details
You will be asked to state your organisation's legal status. Click on the ‘i’ icons for descriptions of each one and choose the most appropriate for your organisation. (*NB: Only informal groups of young people should choose ‘a natural person’).
In 'Organisation Data' enter your Business Registration number (if you have one) and your VAT number. If you do not have one, tick 'VAT number not applicable'. Schools can add their Roll number under Registration Number.
State your organisation address. Postal code (Eircode) is not mandatory for Ireland. Phone numbers must be in the format 353 (area code without 0) (phone number) e.g. 353 1 8871224.
The PIC number field is not applicable to new applicants.
Tip #2: When Completing your Contact Details
In the contact information section, some details will be pre-filled from your EU Login account. If you want to change the details, click ‘no’ and enter new information.
Note that the listed contact is the person who will receive notifications about the registration process. If you need to change anything, click ‘edit’. When all the details are correct, scroll to the end of the page and click ‘submit’.
Tip #3: Record Your Organisation ID
Your Organisation ID is generated and displayed on screen. The 'status' of your registration will change from 'Draft' to 'Registered' when you have successfully submitted your registration.
Tip #4: Add more Authorised Users
We recommend that you add other colleagues within your organisation as Authorised Users to your Organisation ID. This is important so that the organisation can always access the OID irrespective of which staff member is working on the project. Staff can move on so it is important that a number of people have access to the OID.